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Proposal Letter

Thank you for the opportunity to provide a quote for your SEO campaign. Our service focuses on long-term organic growth, not paid ads. We’ll offer proactive SEO maintenance, expert guidance, and regular reports to boost your website’s visibility and performance.

We have a dedicated team of skilled professionals focused on delivering measurable SEO results specific to your niche. Our goal is to boost your visibility across major search engines through improved keyword rankings and increased real-time traffic, all using proven White Hat techniques.

Our flexible SEO packages are built to suit different business needs, and we’re happy to customize them based on your goals. We begin with a detailed analysis of your website and competitors, then outline a strategy involving both On-Page and Off-Page optimization.

We value your input on content, layout, structure, and navigation and incorporate suggestions to strengthen your online presence. HGS Infotech has earned global client trust through prompt results, consistent performance, and a commitment to exceeding expectations.

If you have questions or wish to proceed, feel free to reach out using the contact options provided. We look forward to helping your website achieve greater search engine visibility.

 

Sincerely,
HGS InfoTech

F-126 Balaji Tower, 4th Floor, Phase 7, Industrial Area, Sahibzada Ajit Singh Nagar, Punjab 160055

+91 988-898-6073
info@mediumaquamarine-mandrill-885300.hostingersite.com

Our Approach

At HGS Infotech, we take a research-driven approach to SEO. Our team begins with in-depth industry and competitor analysis, identifying the top-performing keywords, traffic sources, and backlink strategies your competitors use.

We focus on:

  • Targeted keywords
  • Link and traffic sources
  • URL and domain popularity

 

Our experts map custom SEO strategies by analyzing search engine algorithms like Google and Bing. We research niche directories, blogs, and social platforms to build strong link profiles and improve your visibility across local, national, and global markets. With this comprehensive strategy, we ensure your website ranks higher and reaches the right audience.

Services

Steps We Follow

1. Website & Competitor Analysis

We start by analyzing your website and evaluating competitor performance. This helps us identify gaps and set actionable SEO goals.

2. Goal Setting & Consultation

We align on your business objectives through a consultation, ensuring your website and digital strategy are built on a strong foundation.

3. Competitor Benchmarking

We study your competitors’ SEO presence and traffic behavior to craft a strategy that gives your brandan edge on search engines like Google and Yahoo.

4. Keyword Research

Our team identifies high-traffic, high-conversion keywords, both popular and untapped, to drive more qualified traffic and boost ROI.

5. On-Page Optimization

We strategically integrate selected keywords into your web pages by optimizing content and source code to achieve top 10 rankings. Technical adjustments ensure the site remains user-friendly and SEO-compliant.

Key improvements include:

  • Optimizing keyword density, relevancy and placement.
  • Refining page markup elements like <title>, <meta>, <a href= >, and <img alt> tags.
  • Applying proper HTML heading tags (H1, H2, H3).
  • Enhancing homepage content for better search visibility.
  • Naturally adding of Keywords in the Content of the website.

6. Off-Page Optimization

At HGS InfoTech, we help build a strong and positive online presence through strategic Off-Page SEO. From creating and managing your business profiles on platforms like Facebook, LinkedIn and Google to using blogs and articles to boost search rankings, we cover it all.

Key Off-Page strategies include:

  • Blog and forum marketing
  • Search engine submissions
  • Quality link building
  • Directory submissions
  • Local business listings
  • Article submissions
  • Infographic Submissions
  • PDF Submission
  • Social Bookmarking

SEO PACKAGES

SEO PackagesBasicStarterEconomyProfessionalPremium
Price7,999 Rs10,999 Rs15,999 Rs22,999 Rs29,999 Rs
DurationMonthlyMonthlyMonthlyMonthlyMonthly
ON – PAGE OPTIMIZATION
Competiton AnalysisYesYesYesYesYes
No of Keyboard (final0)0510162235
Review of ContentYesYesYesYesYes
SEO Copywriting / Content EditingXXYesYesYes
Link Structure / Internal Link AnalysisYesYesYesYesYes
Creation Of Title Tags & Description Tags Based on Initial Keyword Researchture / Internal Link AnalysisYesYesYesYesYes
Robots .txt OptimizationYesYesYesYesYes
Alt tags, Comments tags & Heading tagsYesYesYesYesYes
Images & Hyperlink OptimizationXYesYesYesYes
Re- Optimization (If required during contract period)XYesYesYesYes
Canonicalization W3XYesYesYesYes
ValidationXYesYesYesYes
Sitemap : Google / YahooYesYesYesYesYes
Google AnalyticsYesYesYesYesYes
OFF – PAGE LINK BUILDING SERVICES & WEB OPTIMIZATION
Manual Link Request To Related Sites One Way LinksYesYesYesYesYes
Directory Submission30406080100
Search Engine SubmitYesYesYesYesYes
Article Submission0510152025
Link To Related Article10203040Yes
Blog Commenting20304050100
Profile Creation Link50100120160180
Social Bookmarking80120200250300
Audio Submission10203050100
RSS Feed GenerationYesYesYesYesYes
Video SubmissionNoNo051015
Social Media Accounts0102030507
CSS SubmissionXX102030
SEO REPORTS & SUPPORTS
Google Analytics StatsYesYesYesYesYes
Link Building ReportWeeklyWeeklyWeeklyWeeklyWeekly
Monthly SEO ReportYesYesYesYesYes
E-MailYesYesYesYesYes
CONTENT DEVELOPMENT & OPTIMIZATION
Website ContentXXXYesYes
Blog WritingXX010202
Article Writing0407101520
Press Release WritingXX010202
Blog CreationXXYesYesYes
Blog MaintenanceXXXYesYes

REQUIREMENTS

1. Monthly Benchmarking Report

We provide a detailed monthly report showcasing your website’s visibility across major search engines. This helps track progress and highlights any compatibility issues preventing top rankings.

2. Monthly Key Performance Indicators (KPI) Report

Each month, we’ll send you a comprehensive keyword ranking report via email. It includes your website’s positions on Google, Bing, and Yahoo along with insights on which keywords are driving traffic.

Results

Search engines typically index or re-index optimized websites within 4 to 12 weeks. However, platforms like Google often crawl and update more frequently, allowing your site to gain better visibility sooner. You can expect to see noticeable improvements within 4 to 6 weeks of our submission. Full indexing and ranking stability usually occur after about 2 months, while your website traffic steadily increases as more optimized pages are indexed and ranked.

Terms of Service

Maintenance Agreement

Our maintenance service is provided monthly. While many clients prefer ongoing support, services can be cancelled at any time or as defined in the contract.

Paid Promotional Activity Fee

Please note that paid promotions are not included in the standard SEO package. Charges for activities like Google Ads, social media boosting, or sponsored content will be billed separately.

SEO Content Writing Charges

  • Video Creation & Promotion Costs
  • Premium Classified or Directory Listing Fees

White Hat SEO Techniques

We strictly follow White Hat SEO methods approved by search engines. Our practices align with the Webmaster Guidelines for ethical SEO.

Payments

All fees must be paid as agreed. In case of non-payment, we reserve the right to pause work.
Remaining balances will be invoiced. Payments are non-refundable unless otherwise stated.

FTP Access

We require FTP access to start the project. If unsure about FTP details, please consult your hosting provider or technical support.

Monthly Updates

You’ll receive monthly performance reports. We also submit your website to free directories. If any directory charges a fee, it will be paid by the client.

Note

This proposal is valid for 30 days from the issue date.

 

Let’s discuss how we can grow your digital presence.

info@mediumaquamarine-mandrill-885300.hostingersite.com
+91 988-898-6073

Thanks and Regards
Balwinder Kumar